Centralized
Credential Management
Track medical licenses, DEA registrations, board certifications, and hospital privileges in one system, with automated alerts as expiration dates approach.
Healthcare credentialing software for medical groups and hospitals
Healthcare credentialing software is the system a medical group uses to keep clinician qualifications on file and current. Med Staff Tracker stores state licenses, DEA registrations, board certifications, BLS, ACLS and PALS cards, and hospital privileges on each clinician's profile. Credential expiration tracking sends alerts before each renewal date, and every license links out to the state board's own verification system for your team to check.
Credential status at a glance
Every clinician in your roster shows a clear compliance indicator. A checkmark when all credentials are current, or an alert when something needs attention. Spot who requires action without opening individual profiles.
Credentials in one centralized system
Licenses, DEA registrations, board certifications, life support cards, and hospital privileges, tracked in one place. Your team enters each record, and Med Staff Tracker handles the dates, documents, and alerts from there.
Medical Licenses
Track state medical licenses with expiration dates, renewal status, and state-specific requirements. Support for tracking licenses in multiple states, each with its own number and expiration date.
Multi-State Tracking
Track licenses across multiple states with individual expiration dates and renewal reminders.
Board Verification Links
Every record links out to the state licensing board's own verification system, so your team can check a license at the source. The seeded list covers all 50 states.
DEA Registration
DEA certificate tracking with registration numbers and expiration monitoring. Automatically flag clinicians who have expiring DEA registrations.
Registration Tracking
Monitor DEA registration numbers, expiration dates, and renewal status for every clinician.
Proactive Alerts
Automated warnings starting 90 days before a DEA registration expires, so the renewal can start with time to spare.
Board Certifications
Track board certification status by specialty: internal medicine, emergency medicine, anesthesiology, and more. Monitor recertification timelines and maintenance of certification requirements.
Hospital Privileges
Track which clinicians have active privileges at which hospitals. Privileges are checked at assignment time. If a clinician is not privileged for that location, the scheduler is warned before the assignment is saved.
BLS, ACLS & PALS
Track life support certifications: Basic Life Support, Advanced Cardiovascular Life Support, and Pediatric Advanced Life Support, with renewal dates and clinician-specific requirements.
Document Storage
Store digital copies of credential documents: license scans, certificates, insurance declarations. Each file is linked directly to the clinician's profile instead of sitting in a shared drive.
Audit Trail
Credential changes are logged with timestamps and user attribution. The audit history supports compliance reviews, accreditation surveys, and regulatory inspections.
Reminders before an expiration date
Alerts go out to your team and to the clinician ahead of each credential's expiration date.
Multi-Channel Notifications
Expiration alerts are sent via email and in-app notifications to both administrators and the credentialed clinician.
Advance Reminders
Reminders go out at 90, 60, 30, and 14 days before an expiration date, giving clinicians and administrators time to start a renewal.
Compliance Dashboard
At-a-glance view of all credential statuses across your organization. Filter by status (active, expiring, expired), clinician type, or specific credential category.
Built Into Scheduling
Hospital and service line privileges are checked when a shift is assigned. If the clinician is not privileged for that location, the scheduler is warned before the assignment is saved.
See every credential before it lapses.
See how centralized credential tracking puts each license, certification, and privilege in one place, with automated alerts before renewals come due.