Multi-Hospital
Healthcare Scheduling
Multi-hospital scheduling grid with a built-in shift market, PTO management, compensation calculated from the finalized schedule, and real-time conflict detection. Purpose-built for healthcare staffing.
Physician scheduling software for hospitals and clinics
Physician scheduling software is the system a medical group uses to plan and publish clinical coverage. Med Staff Tracker is clinician scheduling software for a single hospital, a group of hospitals, or a mix of hospitals and clinics. A scheduler places physicians, nurse practitioners, physician assistants, CRNAs and other clinicians on a single grid. Double booking is a hard block, and privilege gaps and 24 hour coverage raise warnings while the schedule is a draft.
The Scheduling Grid
A full-featured, high-density scheduling view that shows every clinician's assignments at a glance.
Shift Market
A structured marketplace where clinicians can post, swap, transfer, and pick up shifts, all routed through approval workflows.
Two clinicians swap shifts after admin approval.
A clinician transfers a shift to another clinician.
Open shifts posted to the market for PRN and locum clinicians to pick up.
PTO & Time Off
Time-off management with request workflows, submission deadlines, balance tracking, and approval chains, tailored by employment type.
Request Types
PTO, Leave, Days Off, and Availability, each with distinct rules per employment type.
Submission Deadlines
Configurable request deadlines (e.g. 45 days before the schedule period), applied when a request is submitted.
Balance Tracking
Total PTO allocation, used, and remaining, visible to both admin and clinician.
Approval Workflows
Pending → Approved/Denied → Acknowledged lifecycle, with each transition recorded.
Color-coded hospitals, one unified grid.
Every hospital gets its own color and its own privilege rules. The grid shows your whole group at once, and flags assignments that break those rules before you save them.
On their phone, on their terms.
Personal schedule, calendar sync, time-off requests, and PTO, all in one mobile app.
Pay periods that lock when finalized.
Multi-stage runs with shift locking, adjustment tracking, and a full audit trail. Compensation is calculated from finalized shifts and exports without re-keying shift data.
Rule-Based Conflict Detection
Scheduling problems surface while you build the schedule, across hospitals and shifts.
Double-Booking Prevention
Overlapping assignments are blocked as you make them, unless the shift is explicitly configured to allow double booking.
Automated Alerts
Deadline reminders and pending requests are sent to the people responsible for them, automatically.
Privilege Warnings
Hospital privileges are checked at assignment time. If a clinician is not privileged for that location, the scheduler sees a warning before the assignment is saved and decides whether to continue.
Coverage Analytics
Real-time visibility into open shifts and staffing levels across every location.
Part of a complete platform
Scheduling works alongside onboarding, credential tracking, and reporting, so the same clinician record drives all of them.
Build the schedule in one place.
See how the multi-hospital grid, the shift market, and self-service swaps, pickups, and time-off requests work together in one system.