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Connected Systems

Your schedule,
where it needs to be

A schedule is only useful if the people and systems that depend on it can see it. Med Staff Tracker shares yours with the platforms your group already runs, so the on-call list is entered once and stays right everywhere.

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What We Connect To

The systems that need your on-call list

Most groups already run something that depends on knowing who is working. When that information is copied by hand it goes stale, and a stale on-call list is the kind of problem that gets noticed at the worst possible moment.

Communication and paging platforms

The systems that decide who gets called at 2am need to know who is on call. We can publish your on-call roster to them on a schedule they choose, so nobody re-types it and nobody pages last month's coverage.

Hospital on-call directories

Many hospital systems keep their own on-call list that staff look up inside the chart. Those systems typically accept a file on a regular schedule rather than a live connection, and we can produce that file in the format the hospital asks for.

Payroll and HR systems

Worked shifts, differentials and time off already live in Med Staff Tracker. Exports carry them into the payroll system you already run, so the numbers are entered once.

Calendar apps

Clinicians subscribe to their own schedule in Outlook, Google Calendar or Apple Calendar. It updates itself when the schedule changes, so nobody is working from a printout.

Built to feed any system that accepts these

  • ICSCalendar subscription
  • CSVSpreadsheet export
  • XLSXExcel workbook
  • PDFPrint ready schedule

Or your system's own layout, delivered where and when it expects it.

Platforms that would rather read it directly

How It Works

Four ways data moves

Different systems accept data in different ways, and the receiving side usually decides which one. The first two you can switch on yourself. The other two we set up with you and the platform you are connecting to, because the receiving system defines the details.

Calendar subscription

A private link each clinician adds once to their calendar app, or one address a whole department subscribes to. Shifts appear alongside their meetings and stay current on their own, with no app to install. Turn it on yourself from the schedule settings.

Exports and imports

Download the schedule, the shift market, payroll figures or your clinician roster as a spreadsheet or PDF, straight from inside the app. Bring an existing schedule in from a spreadsheet when you switch.

Scheduled file delivery

Most hospital on-call directories and payroll systems want a file in their own layout, dropped somewhere specific, on their own timetable. Tell us the layout and the destination and we set it up with you. There is no standard format here, so this is always configured per system rather than picked off a shelf.

Partner API

A direct connection another platform reads on whatever interval it uses. We issue the credentials, you choose what they cover, and we work through the details with that vendor's team. Best started by putting us in touch with them.

If a platform you use is not listed anywhere on this page, that is not a no. Ask us, or ask them to ask us. Get in touch and we will tell you honestly what it would take.

Access And Control

You decide who sees what

Sharing a schedule with another system should never mean losing track of where it went. Every connection is something you create, scope and can switch off.

Nothing is shared by default

No outside system can read anything until you create an access key for it. There is no public data and no open door.

You choose the scope

A key is limited to the groups and locations you select. A paging vendor covering one hospital sees that hospital, not your whole organization.

You choose the fields

Contact details and photos are off unless you turn them on, per connection. A payroll export does not need mobile numbers, so it does not get them.

Turn it off whenever you like

Keys can be rotated or revoked at any time, and every connection keeps a record of what it read and when.

No patient information, anywhere

Med Staff Tracker is a staffing system. It knows who is working, where and when. It holds no patient records, so nothing we share with another platform contains any. That is worth saying plainly, because it is the first question a hospital technology team asks.

Questions

Integration questions

Does my group need an integration to use Med Staff Tracker?

No. Med Staff Tracker is designed to run on its own, and most groups use it that way. Integrations matter when you already run another system that needs the same information, and the point of them is to stop somebody re-typing a schedule that already exists.

Can you connect to the paging or answering service we already use?

In most cases yes, and the practical answer depends on your vendor rather than on us. These platforms read schedules in one of two ways, either by connecting to the scheduling system directly or by picking up a file on a regular basis, and we can provide both. The fastest route is usually to ask your vendor to contact us, since they decide what they will connect to. Get in touch and we will send you something you can forward to them.

Will you publish our schedule somewhere public?

No. Schedule data is only readable by a system you have created an access key for, scoped to the groups and locations you chose. Public share links are a separate, optional feature you control per link.

What does a vendor need from us to get started?

Three things, and we can supply all of them. An access key, which you create and can revoke. A description of the data we provide, which we publish for developers and integration partners. And an identifier for each clinician and each shift, which most platforms use to match people on their side. That last one is usually the only part that takes any real work, and it is a one time setup step.

Do you work with electronic health record systems?

For on-call information, yes, in the way those systems actually accept it. Most hospital on-call directories take a scheduled file rather than a live connection, so the work is producing that file in the layout the hospital's team specifies. We do not write into the medical record, and no patient information ever passes through Med Staff Tracker.

Is patient information involved in any of this?

None. Med Staff Tracker holds staffing information, meaning who is working, where and when. There are no patient records in the system, so there are none in anything we send to another platform either.

Can we get our own data out without an integration?

Yes, and you should be able to. Schedules, payroll figures, the shift market and your clinician roster all export to spreadsheet or PDF from inside the app, with no setup and no extra cost. Your data belongs to you.

We work across more than one time zone. Does that cause problems?

It should not. Times are published with the time zone attached and with the universal equivalent alongside, which is what receiving systems need in order to show the right hour. Daylight saving changes are handled, so an overnight shift on a clock change night is the length it actually was.

Tell us what you need to connect to

Bring us the platform your group already runs and we will tell you honestly what it takes, including when the answer is that it is not worth it yet.

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